As a royalty free music and voice over company we are always sending and receiving audio and video files that can be extremely large. Emailing them is just not possible as such large files tend to bounce back.
Here are some services that are really useful.
Currently, our preferred service is Dropbox. It is simple to use and there is even a free version. The paid for version that we use represents good value for money and the most convenient way to store and send files.
With Dropbox you download their software and it creates a file on your computer (called dropbox) that you can put any files and folders into. The software then uploads them to the cloud in encrypted format and you can access your files online by logging into your account.
Better still, if you are like me and have several machines, you can install the software on all of your machines and the software automatically synchronises the dropbox folder on all machines. The beauty of this is that I can download a client’s job requirements including music files, video files, and voice over files etc. into a client’s folder on my office PC then move over to my music PC and access it all a few minutes later in my studio. Once I have completed the work on my music PC the file updates in the office PC ready for sending.
The best bit
Now, at one time I used a file transfer service where I had to upload the file to send it to a client. Dropbox uploads it automatically and also lets me send the file via email to the client. This feature sends a link to the file or folder to my client and they can download instantly via a link. Also, the software allows me to ‘Get Link’ which means I can cut and paste the link into the body of the email that I am sending to the client.
So all in all, the automated features that works on multiple PC’s and the recently introduced send link feature means that dropbox is a brilliant solution for our file transfer and storage requirements. And, no I am not being paid to say this. This is my actual opinion.
We are on the 200GB plan but there is a free 2GB option.
We used this service for several years and it offers a good option for sending files. There is a free version with 50mb file limit. Unfortunately, we no longer find it the best solution for us or the best value for money. However, if you are looking to send files smaller than 50mb, the free version will be useful and the service has been extremely reliable in the 5 years we have used it.
We have used this service a few times now when composers or voice overs have sent files to us. We have found it pretty reliable but can’t profess to have extensively tested it. I know the company made lots of updates to it and the website is really simple and easy to use. Also, you can send 2GB file for free.
I have not had experience of other services but felt it worthwhile listing a few more. Everyone’s backup and file transfer requirements will probably vary so it is worth finding the best for you, whether that comes down to budget or functionality.
I hope you find this information helpful and feel free to comment and share your opinions and experiences of these or other similar services.